Correct accounts in bills after booking

Supplier invoices with the status "Draft" or "Open" can be modified directly. For other statuses, use the "Change Accounting Account" function to adjust account assignments without resetting the status. Select the new accounting account per individual line item. Changes are visible and repeatable on the invoice and in the accounting records. A change is not possible for supplier invoices with multiple line items and identical accounting account/tax rate, when an update of the tax rate is desired, or in closed VAT periods/fiscal years.

Apr 15, 2026
Knowledge

Title

Correct accounts in bills after booking

Answer

Correct accounts in bills after booking

Here you can learn how to use the "Change posting account" function to update account assignments directly in already approved supplier invoices without resetting their status.

If you want to change the posting account for a supplier invoice whose status is not "Draft" or "Open", you can do this using the "Change posting account" action without having to change the status.

Via the account selection window, you can select and save a new accounting account for each individual item. All accounts that are available for a supplier invoice can also be selected as a new accounting account.

After saving, the new posting accounts are displayed on the bill and in the accounting.
This process can be repeated for the same bill if necessary.

If you want to change the posting account for a bill with the status "Open", simply set it back to "Draft".

Please note: There are some restrictions under which this function is not available.

It is not possible to change the accounting accounts of a multi-line bill that contains the same accounting account and the same tax rate.
The bill must be set back to draft status even if you want to update the tax rate.
It is not possible to change accounting accounts for a bill that has been posted in a closed VAT period and in a closed financial year.

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