The Swiss voted to adopt
the reform to stabilise the AHV (old-age and survivors' insurance) on 25 September 2022. The adoption of the reform means that new VAT rates will apply as of 01/01/2024. bexio has already automatically created these new rates for you.
Depending on which bexio features you use and how you run your business, it may be necessary to make further adjustments in bexio. If you have doubts, please discuss these with your trustee in advance. Here, we will assist you with the most important points for making the adjustments in bexio.
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Where can I find the new VAT rates?
The new VAT rates have already been automatically created and activated in your bexio account. You can find them in the settings under "VAT tax rates". The old VAT rates can be deactivated by deactivating the "Visible" checkbox if you no longer need to use them.
Note on net tax rates: If you do not have the new net tax rates for 2024, they must be entered manually. To do this, open the "VAT rates" again and add the net tax rate used there, including the new VAT rate. If you have any questions, please contact your fiduciary.
Standard VAT rates for the 2024 tax period
The "Sales tax" and "Pre-tax" (for effective taxation) must be filed for each tax period. Create the 2024 tax period now and save the new VAT rates.
What is the procedure?
- Select the tax period 01/01/2024 - 31/12/2024 in the "Base VAT settings".
- In the "Default VAT rates" area, select the corresponding new Sales tax, and additionally, for effective taxation, the new Pre-tax.
VAT rates on products
If you are working with products, you must adjust the "Sales tax for VAT" and, in the case of effective taxation, the "Pre-tax for VAT". This will automatically apply the new VAT rate to your documents when inserting a product item.
The easiest way to do this is via bulk edit, which is explained step by step in the following article: Edit multiple products
VAT rates on recurring orders
You can get an overview of all recurring orders by filtering the recurring orders under "Sales" – "Orders": To do this, select the filter "Is this a recurring order?" = Yes
Please check the standard and product items of the affected recurring orders and adjust them to the new VAT rates if necessary. This ensures that future invoices created from the recurring orders contain the correct VAT rates.
Please note:
- You must set the new VAT rates in the respective items for each recurring order. If the new VAT rates are not available for selection, check the order date and adjust it if necessary. The order date must not be before the start of validity of the VAT rate.
- Only recurring orders with the status "open" or "partial" can be adjusted.
- Please also check invoices that have been created from recurring orders and are still in the "draft" status.
If you would like assistance in adjusting the VAT rates in the Repeating Orders, we offer a chargeable service for this. For this, please contact our support with the subject "Repeating orders 2024".
Standard VAT rates in the chart of accounts
If you have assigned a default VAT rate to the accounts in the chart of accounts, you must adjust these to the new VAT rates. To do this, go to "settings" – "all settings" – "accounting" – "Chart of accounts for financial accounting". On the chart of accounts is displayed if a standard VAT rate has been assigned to an account.
Click on the respective account and select the new VAT rate.
Please note that this adjustment is effective immediately, and the newly assigned VAT rate will be applied when the respective account is selected.