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We do not provide Accounting support. These instructions are for familiarizing you with the capabilities of our software. Not all possible bookings such as input tax corrections, corrections for foreign currency payments, etc., have been considered.
Table of Contents
Initial situation
The wrong accounting method (received/agreed) is stored in your client's account. If there are already bookings this year, you cannot change this. The easiest way is to calculate the VAT payment yourself for this year.
Procedure
Regardless of the accounting method selected, you need the following reports:
| What | Date Range | Where |
| Income Statement & Balance Sheet | Q1 - Q4 20xx / H1 & H2 20xx | Accounting -> Reports -> … |
Account Statement
- 1100
- 2000
- 1170, 1171 & 1172
- 2200 & 2202
| Q1 - Q4 20xx / H1 & H2 20xx |
| Outstanding Debtor/Creditor items | Cut-off date at the end of each quarter/semester |
| VAT statement | Q1 - Q4 20xx / H1 & H2 20xx | Accounting -> Value Added Tax |
Tip: Adjust the billing method for next year now. You can find this under "Settings" → "All Settings" → "Accounting" → "VAT Basic Settings". Click on the tax period and select – if available – the next year.
If it does not exist, create it via "Add next period". Please note that if you change your billing method for next year at the Federal Tax Administration (FTA), you must also adjust this setting in bexio for next year.
I have booked "agreed" but it should be "received" (effective taxation)
| Accounting method is | Accounting method should be |
| agreed | received |
Sales tax
You use the amounts from the VAT statement based on "agreed" as a basis. Manually calculate the VAT amount owed based on "received" for each VAT rate (2.5% / 3.8% / 7.7%). The figures for this can be found by combining the respective open item list with the account statement of account 1100.
| What | VAT rate | Net amount | VAT amount |
| Turnover according to agreed statement | 7.7% | 10'000.- | 770.- |
| minus outstanding receivables as of 31.3.2020 | 7.7% | -2'000.- | -154.- |
| plus outstanding receivables as of 31.12.2019 | 7.7% | +3'000.- | +231.- |
| Total turnover from received | | =11'000.- | =847.- |
Input tax
You use the open item list of Purchase Bills and the account statement for accounts 1170 and 1171. There you will see the associated input tax bookings. This allows you to add the tax bookings and calculate the input tax deduction. Be sure to differentiate between deductions for "Input tax on investments" (code 405) and "Input tax on materials" (code 400).
| What | VAT rate | Net amount | VAT amount |
| Input tax according to agreed statement | Code 400 | | 250.- |
| minus input tax from outstanding Purchase Bills as of 31.3.2020 | Code 400 | | -25.- |
| plus input tax from outstanding Purchase Bills as of 31.12.2019 | Code 400 | | +35.- |
| Total input tax Code 400 | | | =260.- |
| What | VAT rate | Net amount | VAT amount |
| Input tax according to agreed statement | Code 405 | | 400.- |
| minus input tax from outstanding Purchase Bills as of 31.3.2020 | Code 405 | | -150.- |
| plus input tax from outstanding Purchase Bills as of 31.12.2019 | Code 405 | | +250.- |
| Total input tax Code 405 | | | =500.- |
Acquisition tax
You declare the acquisition tax in the quarter of payment. If you have booked a creditor with acquisition tax in Q1 but paid it in Q2, the corresponding corrections must be made.
Please note that you only consider Purchase Bills for which you claim an input tax deduction.
I have booked "received" but it should be "agreed" (effective taxation)
| Accounting method is | Accounting method should be |
| received | agreed |
Sales tax
You use the amounts from the VAT statement based on "received" as a basis. Manually calculate the VAT amount owed based on "agreed" for each VAT rate (2.5% / 3.8% / 7.7%). The figures for this can be found by combining the respective open item list with the account statement of account 1100.
| What | VAT rate | Net amount | VAT amount |
| Turnover according to received statement | 7.7% | 10'000.- | 770.- |
| plus outstanding receivables as of 31.3.2020 | 7.7% | +2'000.- | +154.- |
| minus outstanding receivables as of 31.12.2019 (these must only be considered if the previous year had the "agreed" VAT setting, otherwise do not deduct) | 7.7% | -3'000.- | -231.- |
| Total turnover from agreed | | =9'000.- | =693.- |
As you have read under "Booking logic received (effective taxation)", we book the VAT with the received method upon invoicing to account 2202. To check the VAT amount as of March 31, 2020, you should use the account statement for account 2202.
Input tax
You use the open item list of Purchase Bills and the account statement for accounts 1170 and 1171. There you will see the associated input tax bookings. This allows you to add the tax bookings and calculate the input tax deduction. Be sure to differentiate between deductions for "Input tax on investments" (code 405) and "Input tax on materials" (code 400).
| What | VAT rate | Net amount | VAT amount |
| Input tax according to agreed statement | Code 400 | | 250.- |
| plus input tax from outstanding Purchase Bills as of 31.3.2020 | Code 400 | | +25.- |
| minus input tax from outstanding Purchase Bills as of 31.12.2019 | Code 400 | | -35.- |
| Total input tax Code 400 | | | =240.- |
| What | VAT rate | Net amount | VAT amount |
| Input tax according to agreed statement | Code 405 | | 400.- |
| plus input tax from outstanding Purchase Bills as of 31.3.2020 | Code 405 | | +150.- |
| minus input tax from outstanding Purchase Bills as of 31.12.2019 | Code 405 | | -250.- |
| Total input tax Code 405 | | | =300.- |
As you have read under "Booking logic received (effective taxation)", we book the VAT with the received method upon invoicing (also on the creditor side, i.e. Purchase Bills) to account 1172. To check the VAT amount as of March 31, 2020, you should use the account statement for account 1172.
Acquisition tax
You declare the acquisition tax in the quarter of invoicing. If you have booked a creditor with acquisition tax in H1 but paid it in H2, the corresponding corrections must be made.
Please note that you only consider Purchase Bills for which you claim an input tax deduction.
I have booked "agreed" but it should be "received" (balanced tax method)
| Accounting method is | Accounting method should be |
| agreed | received |
Sales tax
You use the amounts from the VAT statement based on "agreed" as a basis. Manually calculate the VAT amount owed based on "received" for each VAT rate. The figures for this can be found by combining the respective open item list with the account statement of account 1100.
If you work with two flat rate tax rates, calculate the VAT due for each flat rate tax rate. In our example, we use a flat rate tax rate of 4.9%.
| What | VAT rate | Gross amount | VAT amount |
| Turnover according to agreed statement | Flat rate tax rate 4.9% | 10'000.- | 490.- |
| minus outstanding receivables as of 31.3.2020 | Flat rate tax rate 4.9% | -2'000.- | -98.- |
| plus outstanding receivables as of 31.12.2019 | Flat rate tax rate 4.9% | +3'000.- | +147.- |
| Total turnover from received | | =11'000.- | =539.- |
Acquisition tax
You declare the acquisition tax in the semester of payment. If you have booked a creditor with acquisition tax in H1 but paid it in H2, the corresponding corrections must be made.
Please note that you only consider Purchase Bills for which you claim an input tax deduction.
I have booked "received" but it should be "agreed" (balanced tax method)
| Accounting method is | Accounting method should be |
| received | agreed |
Sales tax
You use the amounts from the VAT statement based on "received" as a basis. Manually calculate the VAT amount owed based on "agreed" for each VAT rate. The figures for this can be found by combining the respective open item list with the account statement of account 1100.
If you work with two flat rate tax rates, calculate the VAT due for each flat rate tax rate. In our example, we use a flat rate tax rate of 4.9%.
| What | VAT rate | Gross amount | VAT amount |
| Turnover according to received statement | Flat rate tax rate 4.9% | 10'000.- | 490.- |
| plus outstanding receivables as of 31.3.2020 | Flat rate tax rate 4.9% | +2'000.- | +98.- |
minus outstanding receivables as of 31.12.2019
(these must only be considered if the previous year had the "agreed" VAT setting, otherwise do not deduct) | Flat rate tax rate 4.9% | -3'000.- | -147.- |
| Total turnover from agreed | | =9'000.- | =441.- |
As you have read under "Booking logic received (effective taxation)", we book the VAT with the received method upon invoicing to account 2202. To check the VAT amount as of March 31, 2020, you should use the account statement for account 2202.
Acquisition tax
You declare the acquisition tax in the semester of invoicing. If you have booked a creditor with acquisition tax in H1 but paid it in H2, the corresponding corrections must be made.
Please note that you only consider Purchase Bills for which you claim an input tax deduction.
Booking Issues
Received (effective taxation)
We record income using the received method in a timely manner, meaning upon invoicing. If an invoice for a total of CHF 107.70 is issued, we book upon invoicing:
| Date | Debit | Credit | Amount |
| 03.07.20xx | 1100 - Accounts Receivable from Goods and Services (Debtors) | 2202 - Sales Tax Adjustment Billing Method | 7.70 |
| 03.07.20xx | 1100 - Accounts Receivable from Goods and Services (Debtors) | 3401 - Gross Revenue Credit Business | 100.- |
And upon payment:
| Date | Debit | Credit | Amount |
| 31.07.20xx | 2202 - Sales Tax Adjustment Billing Method | 2200 - VAT Payable (Sales Tax) | 7.70 |
| 31.07.20xx | 1020 - Bank | 1100 - Accounts Receivable from Goods and Services (Debtors) | 107.70 |
Agreed (balanced tax method)
With the flat rate tax method, we book the gross income. Simultaneously, the VAT amount is expensed from the income. If an invoice with a flat rate tax of 5.9% for a total of CHF 100.- is issued, we book upon invoicing:
| Date | Debit | Credit | Amount |
| 03.07.20xx | 3401 - Gross Revenue Credit Business | 2200 - VAT Payable (Sales Tax) | 5.90 |
| 03.07.20xx | 1100 - Accounts Receivable from Goods and Services (Debtors) | 3401 - Gross Revenue Credit Business | 100.- |
And upon payment:
| Date | Debit | Credit | Amount |
| 31.07.20xx | 1020 - Bank | 1100 - Accounts Receivable from Goods and Services (Debtors) | 100.- |
Acquisition tax agreed (effective taxation)
Position:
| Date | Debit | Credit | Amount |
| 01.07.20xx | 1171 - Input Tax on Investments, Other Operating Expenses, Cl. 1/5-8 | 2203 - Acquisition Tax | 7.70 |
| 01.07.20xx | 6570 - Leasing and Rental of Hardware and Software | 2000 - Accounts Payable from Goods and Services (Purchase Bills) | 100.- |
Payment:
| Date | Debit | Credit | Amount |
| 31.07.20xx | 2000 - Accounts Payable from Goods and Services (Purchase Bills) | 1020 - Bank | 100.- |
Booking logic acquisition tax received (effective taxation)
Position:
| Date | Debit | Credit | Amount |
| 01.07.20xx | 1172 - Input Tax Adjustment Billing Method | 2202 - Sales Tax Adjustment Billing Method | 7.70 |
| 01.07.20xx | 6570 - Leasing and Rental of Hardware and Software | 2000 - Accounts Payable from Goods and Services (Purchase Bills) | 100.- |
Payment:
| Date | Debit | Credit | Amount |
| 31.07.20xx | 1171 - Input Tax on Investments, Other Operating Expenses, Cl. 1/5-8 | 1172 - Input Tax Adjustment Billing Method | 7.70 |
| 31.07.20xx | 2202 - Sales Tax Adjustment Billing Method | 2203 - Acquisition Tax | 7.70 |
| 31.07.20xx | 2000 - Accounts Payable from Goods and Services (Purchase Bills) | 1020 - Bank | 100.- |