The conversion factor allows you to specify how different time units (e.g. days or half-days) are automatically converted into your standard time unit (usually hours) when converting quotations into projects. This enables you to offer your customers clear, fixed-price quotes without having to manually adjust the project monitoring later on.
Functionality & Basic Principle
The conversion is always based on your defined standard time unit in bexio. The guiding question for the calculation is: How many units of the standard unit correspond to 1 unit of the new time unit?
Important: Always enter the value as a decimal number (e.g. 8.5 for 8 hours and 30 minutes).
Practical example: Quote with daily rate
You offer a customer design work in the Quote using the unit D (Days) instead of h (Hours).
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Starting point: One position includes 3 days of work. A workday in your company typically lasts 8 hours and 30 minutes (= 8.5 hours).
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Entry in the Quote: 3 D
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Conversion in the project: When creating the project from the Quote, bexio automatically calculates an estimated time expenditure of 25 hours and 30 minutes (3 x 8.5 hours).
1. Configure time unit:
Navigate to Settings > All Settings > Master data > Product units.
2. Edit unit:
Open the desired unit (e.g., D for Days) or create a new one.
3. Activate time unit & factor:
Activate the checkbox "Time unit".
4. Enter conversion factor:
Enter the decimal value in the Conversion factor field (e.g. 8.5) and save the entry.
Tip for the standard time unit
Your standard time unit for importing services can be found under:
Settings > All Settings > My Company > Basic Settings > Standard unit for importing time/performance tracking.