Content:

1. Access manual payment entry
2. Assign an incoming payment to an invoice
3. Assign a credit note to an invoice
4. Post the assignments

Access manual payment entry

1. Sales > Other > Enter payments (manually).
2.  Enter the payment details:
   1. Amount 
   2. Text
   3. Currency
   4. Posting date (The posting date corresponds to the date that will be recorded on the invoice as the payment date).
3. In the search field located on the right, search for an invoice number or a contact.
4. Click on Search.

The corresponding invoices or documents will be displayed.

Assign an incoming payment to an invoice

After searching, bexio automatically suggests the amounts that can be matched.

1. Verify the suggested amount.
2. Also verify the posting date, which corresponds to the one entered before starting the search.
3. If the information is correct, click the Save icon (floppy disk) located on the right side of the row.

The invoice is then added to the current payment.

Assign a credit note to an invoice

You can also use this function to assign a credit note to an open invoice.

1. Search for the relevant contact.
2. If a credit memo exists for this contact, bexio will automatically display it along with the corresponding open invoices.
3. Select the invoice to which the credit note should be assigned.
4. Click the Save icon (floppy disk) to add the credit notes to the payment.

The credit memo will then be taken into account during posting.

Post the assignments

Once all incoming payments and credit notes have been added:

1. Click on book.
2. bexio permanently saves the matches between payments, credit notes, and the relevant invoices.

The invoices are then updated with the assigned amounts, and the payment date will correspond to the posting date you selected.